Deadlines & Dates
All deadlines from registration to dismantling.
Service Manual · 2026 edition · The 2028 edition follows well before the show
From our Service Manual – As of March 18, 2026
All dates in this table refer to ILA 2026 and serve as guidance; the binding deadlines for ILA 2028 will be published in good time. Please check the Exhibitor Portal online for updates.
| Deadline | Action | Details | Link / Contact |
|---|---|---|---|
| February | |||
| Feb 20 | Submission of chalet construction plans | Please submit plans/drawings for any changes or modifications to the construction and basic fittings of the chalet modules. | messetechnik@messe-berlin.de |
| March | |||
| Mar 1 | Update company profile in ILA Show Guide | Update your profile for the best possible presentation in the ILA Show Guide (app and web) with listings for exhibitors/co-exhibitors. | Show Guide |
| Mar 31 | Registration for ILA Talent Hub | The Talent Hub is where companies find new talent through Talent Slams and Talent Tours – an efficient way to contact candidates directly. | Talent Hub registration |
| April | |||
| Apr 1 | ILA Connect & Meet – meeting scheduling opens | From this date you can pre-schedule meetings with trade visitors or other companies. You can register before this date. | Register for ILA Connect & Meet |
| Apr 1 | First late fee – exhibitor services | 25% late fee applies to all services. | Webshop |
| Apr 16 | Stand construction plans for official approval | All exhibitors must submit a construction plan for approval at least six weeks before construction begins. | messetechnik@messe-berlin.de |
| Apr 16 | Defence Park exhibitors – detailed set-up coordination | All Defence Park exhibitors must coordinate their logistics with the ILA Berlin team: submission of a scaled stand plan, details on aircraft or larger exhibits on display (model, dimensions, weight, planned fly-in or delivery) and the proposed set-up and dismantling schedule. | messetechnik@messe-berlin.de |
| Other | |||
| TBA | Online Exhibitor Briefing | This meeting gives exhibitors an overview of the latest guidelines and final preparations for ILA Berlin 2026. | By invitation |
| May | |||
| May 1 | Second late fee – exhibitor services | 50% late fee applies to all services. | Webshop |
| May 1 | Registration – early set-up | Early set-up must be requested, ordered and confirmed in advance. Available slots may vary by area and require reconfirmation. | Webshop |
| May 13 | Submission under the War Weapons Control Act (KWKG) | Every main exhibitor and co-exhibitor must complete the form „ Declaration on War Weapons “, even if no war weapons are exhibited. | Document database |
| May 15 | Meeting room booking | Meeting rooms can be requested and booked via the booking tool . Allocation on a first-come, first-served basis. Catering exclusively via Capital Catering. | Document database projekte@capital-catering.de |
| May 15 | Static or Flying Display deadline – aircraft registration | All aircraft must be registered in advance. | Exhibitor registration |
| May 15 | Order deadline – ground handling services | All ground handling services must be requested and requirements submitted by this date. | Webshop |
| May 28 | Order deadline – services | Order all additional services for your presence via the webshop. Provision of late orders cannot be guaranteed. | Webshop |
| May 31 | Registration for ILA Connect & Meet | Register early to maximise the quality and number of relevant contacts before the show. | Register for ILA Connect & Meet |
| Subject to availability | Registration and customer invitation deadline | All tickets are subject to availability. No reserved exhibitor ticket allocations. Exhibitors are advised to secure tickets as early as possible. | Webshop |